QuotedPartHow much does Paperless Parts cost?
By Touko Ursin, co-founder of QuotedPart
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Paperless Parts doesn't publish a price; it scopes each shop and quotes it. The firmest number we have: in 2026 Paperless Parts quoted a North Carolina machine shop exactly $30,000 a year, which is $2,500 a month. Other dated reports land in the same range: an 8-person shop on Reddit was quoted $10,000 setup plus $1,600 a month on a three-year minimum ($29,200 in year one), and Software Finder estimates it starts at $1,500 a month before onboarding and integration. Worked out on the same footing, those put a small shop's first year at $28,000 to $30,000 before any ERP integration, and Software Finder's high-end estimate with ERP integration reaches $74,000. For comparison, QuotedPart's published price is $399 a month per shop ($4,788 a year), and the first 20 shops pay $199 a month.
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What Paperless Parts says about its price
Its facts page answers "How much does Paperless Parts cost?" without a number. It says Paperless Parts "does not have a blanket price range", that it isn't priced by seats or users, and that the price depends on shop size and complexity (people quoting, locations, RFQ volume), the modules you need, integrations and onboarding, and contract length. Shops that sign multi-year agreements "typically receive more favorable pricing", and pricing "always reflects a belief that we will deliver at least a 3x return on investment".
The pricing page is a form. It says the tiers fit "a 5-person shop or a 500-person enterprise" and promises ROI in five months or less. Its machine-readable LLM data feed names three tiers, Growth, Professional and Enterprise, without prices, and Vendr's marketplace lists four platform editions (Basic, Standard, Pro and Enterprise), also without prices. Paperless Parts also says pricing information listed by third-party websites "is not accurate", so treat every figure below as a data point, not a price list, and get your own scoped quote.
- Not per seat: estimators, sales and the shop floor can all log in.
- Priced by: shop size and complexity, modules, integrations and onboarding, and contract length.
- Implementation: about 10 to 12 weeks by Paperless Parts' own account; G2 reviewers average 3 months to implement and 10 months to return on investment.
- No self-serve trial: the site offers a demo, and Capterra lists "Free trial not available".
Every dated Paperless Parts price on record
These are the figures we could tie to a source and a date. The North Carolina number came to us directly from the shop in 2026, and the shop agreed to our publishing it without its name; it now uses QuotedPart. The Reddit figure is one owner's report of the quote his shop got. Software Finder's numbers are its own estimates, not prices from Paperless Parts.
| Source | Date | What it says | Per year |
|---|---|---|---|
| North Carolina machine shop (reported to us by the shop) | 2026 | Quoted exactly $30,000 a year | $30,000 |
| Reddit r/smallbusiness, 8-person waterjet and laser shop | April 2025 | $10,000 setup + $1,600/month, 3-year minimum | $19,200 + setup |
| Software Finder estimate | checked 2026-11-05 | "Estimated to start at $1,500/month"; onboarding $5,000–$15,000, ERP integration $5,000–$15,000 one-time | from $18,000 |
| Paperless Parts /facts/ and /pricing/ | checked 2026-11-05 | No blanket price or range; tiers by shop; at least 3x ROI | not published |
| Capterra and G2 listings | checked 2026-11-05 | "Get Price" on Capterra; G2 pricing behind a login | not published |
First-year and three-year cost, worked out
Annual figures hide the setup fee and the term, so the table puts each data point on the same footing: what you'd pay in year one and over three years. A three-year view matters because the Reddit quote came with a three-year minimum and Paperless Parts says multi-year terms get better pricing. The Software Finder rows add its own one-time ranges for onboarding, configuration and training; the high-end row also adds ERP integration and yearly integration upkeep. None of the rows includes tax, price increases at renewal, or the estimators' time in a 10- to 12-week implementation.
The North Carolina quote sits close to Software Finder's low end: $18,000 of subscription plus $10,000 of one-time work is $28,000, against $30,000. That's the useful takeaway for a small shop: expect a five-figure first year before any ERP work, and ask for the three-year total in writing.
What you get for the money, and where Paperless Parts is stronger
Paperless Parts is a mature product from a company founded in 2017, and part of what a shop pays for is that maturity. It names live ERP integrations with Epicor (10/11/Kinetic), ECI (E2 Shop, JobBOSS, JobBOSS², M1), Fulcrum, Global Shop Solutions, Infor VISUAL/SyteLine, ProShop, Made2Manage, MIE Trak Pro. It says it is ITAR registered and hosted on AWS GovCloud, with US-person staff and a program built for shops pursuing CMMC Level 2. It nests sheet metal parts, recognizes 62+ geometric attributes for pricing formulas, and runs a structured implementation project. It also has 112 G2 reviews averaging 4.6. If you need a native Epicor, E2 or ProShop integration, a defense security posture with US-person staff, or a vendor with years of references, those are real reasons to pay more.
QuotedPart is the self-serve option built for autonomous AI quoting. It reads the RFQ email, STEP file and PDF drawing and prices every quantity at your rates in under 20 seconds, sends JobBOSS² estimates and exports for everything else, and includes an ITAR vault that encrypts drawings in your browser. It's newer and smaller: no native Epicor, E2 or ProShop integration, no nesting, not FedRAMP or CMMC assessed, and its maker is a Finnish company whose staff are not US persons. It costs $399 a month per shop (the first 20 shops pay $199), with a 14-day trial and no card, so you can test it on a part you've already quoted before you sign anything.
How to get a real number from Paperless Parts
Book the demo with your numbers ready, so the scope reflects your shop rather than a guess. Then ask for one written figure that covers the whole term, because the parts that move the price are listed separately.
- How many people quote, how many locations, and roughly how many RFQs a month you get.
- Which modules are in the quote: quoting only, or analytics, compliance audit trails and integrations too.
- The ERP integration and its one-time and yearly cost, and who maintains it.
- Onboarding fees, the implementation plan, and the hours a week your estimators will spend in it.
- Term length, the price cap at renewal, and what exporting your data costs if you leave.
Paperless Parts first-year and three-year cost, by data point
- • North Carolina: $30,000 a year as quoted in 2026, flat for three years
- • Reddit: $10,000 setup once plus $1,600 a month for 12 and 36 months
- • Software Finder low: $1,500 a month plus low-end onboarding ($5,000), configuration ($3,000) and training ($2,000), no ERP integration
- • Software Finder high: $1,500 a month plus high-end onboarding, configuration, training and ERP integration ($48,000 once) and $8,000 a year upkeep
- • QuotedPart: published monthly price × 12 and × 36; no setup fee
- • No tax, no renewal increases, no internal staff time
| Data point | Year one | Three years | Basis |
|---|---|---|---|
| North Carolina machine shop, quoted 2026 | $30,000 | $90,000 | $30,000 a year as quoted; three years assumes no increase |
| 8-person waterjet and laser shop (Reddit, April 2025) | $29,200 | $67,600 | $10,000 setup + $1,600 a month on a 3-year minimum |
| Software Finder estimate, no ERP integration, low end | $28,000 | $64,000 | $1,500 a month + low end of onboarding, configuration and training ($10,000) |
| Software Finder estimate, with ERP integration, high end | $74,000 | $126,000 | $1,500 a month + high end of one-time costs ($48,000) + $8,000 a year integration upkeep |
| QuotedPart, normal price | $4,788 | $14,364 | $399 a month, no setup fee, month to month |
| QuotedPart, first 20 shops | $2,388 | $7,164 | $199 a month, kept while subscribed |
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Sources and limits
Claims are dated where they can change. Product calculations are examples from the stated inputs, not a promise about a customer's quote. Competitor wording is attributed to the source shown.
- Paperless Parts: No blanket price or price range; priced by modules, integrations, onboarding and contract length, not by seats (their words: “Paperless Parts does not have a blanket price range.”) — source (checked 2026-11-05)
- Paperless Parts: Priced on shop size and complexity (people quoting, locations, RFQ volume), the modules needed, integrations and onboarding, and contract length (their words: “Our pricing is based off of things like: Shop size & complexity”) — source (checked 2026-11-05)
- Paperless Parts: Not priced by seats or users (their words: “we don’t price Paperless Parts by “seats” or “users.””) — source (checked 2026-11-05)
- Paperless Parts: Multi-year agreements typically get more favorable pricing (their words: “Shops that commit to multi-year agreements typically receive more favorable pricing.”) — source (checked 2026-11-05)
- Paperless Parts: Says pricing always reflects at least a 3x return on investment (their words: “pricing always reflects a belief that we will deliver at least a 3x return on investment”) — source (checked 2026-11-05)
- Paperless Parts: Says prices listed by third-party websites or search tools are not accurate and asks shops to request a custom-scoped quote (their words: “Pricing information that is listed online by third-party websites or search engine tools is not accurate.”) — source (checked 2026-11-05)
- Paperless Parts: The pricing page is a form with no prices; it says tiers fit shops from 5 to 500 people and promises ROI in 5 months or less (their words: “Whether you’re a 5-person shop or a 500-person enterprise”) — source (checked 2026-11-05)
- Paperless Parts: Its LLM data feed names three pricing tiers, Growth, Professional and Enterprise, with no prices (their words: “"pricing_tiers": ["Growth", "Professional", "Enterprise"]”) — source (checked 2026-11-05)
- Paperless Parts: A typical implementation is about 10 to 12 weeks (their words: “A “typical” implementation is about 10-12 weeks”) — source (checked 2026-11-05)
- Paperless Parts: Founded in 2017, Boston, Massachusetts (their words: “"founded": "2017"”) — source (checked 2026-11-05)
- Paperless Parts: Live ERP integrations named: Epicor (10/11/Kinetic), ECI (E2 Shop, JobBOSS, JobBOSS², M1), Fulcrum, Global Shop Solutions, Infor VISUAL/SyteLine, ProShop, Made2Manage, MIE Trak Pro (their words: “We currently have live integrations for the following ERP systems: Epicor (10/11/Kinetic), ECI (E2 Shop, JobBOSS, JobBOSS², M1), Fulcrum, Global Shop Solutions, Infor VISUAL / SyteLine, ProShop, Made2Manage, MIE Trak Pro.”) — source (checked 2026-11-04)
- Paperless Parts: ITAR registered, hosted on AWS US GovCloud, designed for manufacturers pursuing CMMC Level 2 (their words: “Hosted on AWS US GovCloud”) — source (checked 2026-11-04)
- Paperless Parts: Hosted on AWS GovCloud with staff who are 100% US persons, per its LLM data feed (their words: “"staff_citizenship": "100% US Persons"”) — source (checked 2026-11-05)
- Paperless Parts: Detects 62+ geometric attributes in a 3D CAD model for pricing formulas (their words: “Detect 62+ different geometric attributes in a 3D CAD model to better inform your pricing formulas.”) — source (checked 2026-10-30)
- Paperless Parts: Unfolds and nests multiple part files on the same sheets to calculate material and labor (their words: “Unfold and nest multiple part files on the same sheets to quickly calculate optimized material & labor costs.”) — source (checked 2026-11-04)
- Paperless Parts: No self-serve trial found; the site offers a free demo (their words: “Book Free Demo”) — source (checked 2026-11-04)
- A North Carolina machine shop was quoted exactly $30,000 a year by Paperless Parts in 2026; reported to QuotedPart by the shop, which agreed to its use without its name. The shop now uses QuotedPart.
- Reddit r/smallbusiness, April 2025: an 8-person waterjet and laser shop reported a Paperless Parts quote of $10,000 setup plus $1,600/month on a 3-year minimum. — source (checked 2026-09-22)
- Software Finder: "Paperless Parts pricing is estimated to start at $1,500/month", with one-time ERP integration $5,000–$15,000, onboarding $5,000–$15,000, configuration $3,000–$10,000, training $2,000–$8,000, and $2,000–$8,000/year integration upkeep (its estimates). — source (checked 2026-11-05)
- Vendr lists four Paperless Parts platform editions (Basic, Standard, Pro, Enterprise) and no prices. — source (checked 2026-11-05)
- Capterra lists Paperless Parts' starting price as "Get Price" and "Free trial not available". — source (checked 2026-11-05)
- G2: 112 reviews averaging 4.6/5; reviewers' average time to implement 3 months and return on investment 10 months; pricing shown only after login. — source (checked 2026-11-05)
- QuotedPart: $399/month per shop; the first 20 shops pay $199/month and keep it; 14-day trial, no card. — source (checked 2026-11-05)
- First-year and three-year totals are our arithmetic on the figures above: no tax, renewal increases or internal staff time.
Questions
How much does Paperless Parts cost per month?
It isn't published. Dated reports put a small shop at about $1,500 to $2,500 a month: one North Carolina machine shop was quoted $30,000 a year in 2026, and an 8-person shop reported $1,600 a month plus $10,000 setup in 2025.
Does Paperless Parts charge per user?
No. Paperless Parts says it doesn't price by seats or users; the price depends on shop size, modules, integrations, onboarding and contract length.
Does Paperless Parts have a free trial?
We found no self-serve trial. The site offers a demo, and Capterra lists the free trial as not available.
Is there a cheaper alternative to Paperless Parts?
QuotedPart publishes its price: $399 a month per shop with unlimited users, and the first 20 shops pay $199. It has a 14-day trial with no card. It has fewer ERP integrations and no FedRAMP or CMMC assessment, so check those against what you need.
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